Powerful Document Management Features

YottaDM offers comprehensive solutions designed to streamline your document workflows and enhance productivity across your organization.

Document Management Workflow Digitization Synchronization Security Automation
Document Management
Workflow Management
Document Digitization
Additional Features
Feature Comparison

Document Management

Organize, track, and manage all your documents with powerful tools designed for maximum efficiency and control.

Central Document Repository

Store all your documents in a secure, centralized location that's accessible to authorized users across your organization. Our repository system ensures proper organization and easy retrieval when you need it most.

  • Structured folder organization with custom hierarchies
  • Powerful search capabilities with filters and tags
  • Customizable document templates for consistency
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Document Repository

Advanced Document Tracking

Never lose track of important documents again. Our tracking system assigns unique codes to each document and monitors their entire lifecycle, from creation to archival.

  • Unique tracking codes for every document
  • Complete document history and audit trail
  • Real-time status monitoring and notifications
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Document Tracking

Workflow Management

Design custom document workflows to automate your business processes and ensure consistent document handling.

Visual Workflow Designer

Create custom document workflows with our intuitive visual designer. Define stages, transitions, and conditions without writing a single line of code.

  • Drag-and-drop interface for workflow creation
  • Conditional logic and decision points
  • Integration with approval processes
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Workflow Designer

Department-Based Routing

Route documents automatically to the right departments and individuals based on document type, content, or metadata. Ensure the right people are involved at each stage of your processes.

  • Automatic routing based on document attributes
  • Role-based assignments and substitutions
  • Escalation paths for overdue tasks
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Department Routing

Document Digitization

Transform physical documents into searchable digital assets to reduce paper, save space, and improve accessibility.

Scanner Integration

Connect directly with your existing scanners to streamline the digitization process. Scan documents directly into YottaDM with minimal steps.

  • Compatible with all major scanner brands
  • Batch scanning capabilities
  • Automatic document separation
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Scanner Integration

OCR Technology

Extract text from scanned documents with our advanced OCR (Optical Character Recognition) technology. Make all your documents fully searchable and editable.

  • High-accuracy text recognition
  • Support for multiple languages
  • Automatic metadata extraction
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OCR Technology

Additional Features

Discover more powerful capabilities that make YottaDM the complete solution for your document management needs.

Synchronization

Share and synchronize documents across departments and locations with our peer-to-peer technology.

  • Peer-to-peer synchronization
  • Department-based sharing
  • Intelligent conflict resolution
  • Flexible network configuration
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Security

Protect sensitive information with comprehensive security features and granular access controls.

  • User authentication and SSO
  • Role-based access controls
  • Document encryption
  • Detailed audit trails
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Automation

Create rules to automate document workflows, notifications, and routine tasks.

  • Rule-based automation
  • Scheduled tasks and actions
  • Automatic notifications
  • Integration capabilities
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Reporting & Analytics

Gain insights into your document processes with comprehensive reporting and analytics tools.

  • Customizable dashboards
  • Document usage analytics
  • Process bottleneck identification
  • Exportable reports
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Version Control

Track document changes with comprehensive version control to maintain document integrity.

  • Document versioning
  • Change tracking and comparison
  • Version rollback capabilities
  • Version comments and annotations
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Mobile Access

Access your documents on the go with our secure mobile applications for iOS and Android.

  • Native apps for iOS and Android
  • Offline document access
  • Mobile document capture
  • Secure biometric login
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Feature Comparison

Compare YottaDM editions to find the right solution for your organization's needs

Feature Standard Professional Enterprise
Document Management
Document Repository
Tracking Codes
Version Control Basic Advanced Enterprise
Workflow Management
Custom Workflows 3 max Unlimited Unlimited
Department Routing
Digitization
Scanner Integration
OCR Capabilities Basic Advanced Enterprise
Security & Automation
Audit Trails 30 days 1 year Unlimited
Automation Rules 5 max 20 max Unlimited
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"YottaDM transformed our document workflows completely. The tracking system ensures nothing gets lost, and the automation features have saved our team countless hours."
Michael Rodriguez

Michael Brown

Director of Operations, Global Financial Services

"The OCR capabilities are incredible. We've digitized thousands of legacy documents, and the accuracy is remarkable. Search functionality has made document retrieval almost instant."
Sarah Johnson

Sarah Johnson

Records Manager, Midwest Healthcare

"Security was our primary concern, and YottaDM exceeded our expectations. The granular permission controls and audit trail give us complete confidence in our document security."
David Chen

David Chen

IT Director, Legal Associates LLC

Ready to transform your document management?

Get started with YottaDM today or request a personalized demo tailored to your organization's specific needs.

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