Document Management

Advanced Document Tracking

Our unique tracking code system ensures every document in your organization can be instantly located and identified. Each document receives a unique identifier using our specialized format:

• PREFIX: Your organization's unique identifier
• NAME: First characters of the document name
• TIMESTAMP: Creation date and time
• RANDOM: Unique sequence for absolute identification

Tracking codes persist through file renames, moves, and synchronization across departments.

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Intelligent Repository Management

YottaDM's file repository provides a centralized location for all your documents with powerful management capabilities:

• Secure storage with customizable folder structure
• Comprehensive search by content, metadata, or tracking code
• File fingerprinting for duplicate detection
• Automatic file validation and integrity checks

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Comprehensive Version Control

Never lose track of document changes with our robust version control system:

• Automatic version tracking with detailed change history
• Side-by-side document comparison
• One-click version restoration
• User accountability with complete audit trails

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Advanced Metadata Management

Enhance document organization and searchability with powerful metadata capabilities:

• Automatic metadata extraction from document content
• Customizable metadata fields for your specific needs
• Bulk metadata editing for multiple documents
• Advanced filtering and sorting based on metadata

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Powerful Search Capabilities

Find any document in seconds with our comprehensive search system:

• Full-text search across all document content
• Advanced filters for metadata, date ranges, and file types
• Saved searches for frequently used queries
• Boolean operators for complex search conditions

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